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Facilities Coordinator

Apply2020-03-09 18:24:202020-12-15Resourcing Group

Facilities Coordinator

Date posted: March 9, 2020
US$70000 - US$90000 per annum + Exceptional benefits
Manhattan, New York
Job description

Facilities Coordinator

Wealth Management Firm

Manhattan, NY

$70,000+ OT and excellent benefits package

Our client is a premier financial and advisory firm serving high net worth clients. Headquartered in Manhattan, they employ hundreds of professionals to help shape and drive financial strategies for their clients.

As part of the Operations Team, the Facilities Coordinator provides daily office services and facilities support to the corporate office environment.

The role supports and coordinates various tasks within the office for facility operations, with a focus on ensuring a well-maintained facility representative of a professional organization with a customer-centric approach.

This role assists with a range of services including the care and maintenance of space and furniture/equipment; repair and maintenance projects; fire safety and emergency response programs; space planning and vendor management.

The role collaborates with management team members to implement facilities programs and manage facility projects with minimal impact to internal customers.

Key Responsibilities

  • Supporting facility management for regular maintenance needs, reactive repairs, space planning and special projects including coordinating and communicating with property management, vendors and internal stakeholders.
  • Ensuring physical space is maintained and in good repair by reviewing space and addressing needs for maintenance. This includes lighting repairs, carpet cleaning, janitorial, etc.
  • Supporting other facility services which includes security access, customer requests (e.g. hot/cold, broken chair/office furniture, internal moves), equipment inspections and repairs research, purchase of small replacement appliances or equipment. Also supporting resolution of service issues and leverages other team members in resolution.
  • Providing basic handyman skills in an office setting (e.g. tightening screws, hanging pictures, moving furniture etc.)
  • Supporting vendor management by engaging with vendors and proactively identifying, reporting, and helping facilitate resolution for repairs.
  • Ensuring excellent working knowledge of department/facilities service offerings, office space/equipment, leadership and key groups, and building and company procedures.
  • Supporting various facility requests and data management such as floor plan management, office greening efforts and other requests that require tracking.
  • Collaborating and trouble shooting facilities related problems with other team members, vendors and management.
  • Maintaining knowledge and using departmental software
  • Representing the Facilities Department in departmental meetings to support and facilitate communication between departments.

Skills & Experience

  • Associates Degree or comparable work experience.
  • Computer skills-Microsoft Outlook, Excel, Word.
  • Must possess a strong sense of urgency.
  • Must be able to work independently as well as in a team environment.
  • Must be able to multi-task
  • MS Suite
  • AutoCad
  • Space Planning Experience
  • Restack/Relocation experience
  • Union Rules & Regulation knowledge

Benefits on offer

  • Health, vision, and dental insurance 100% funded
  • 401K plan with company match
  • Generous PTO and paid holidays
  • Philanthropic opportunities
  • A wide variety of free and healthy snacks available all day
  • Discounted health club reimbursement

Resourcing Group is acting as an Employment Agency in relation to this vacancy.

Reference: Mallen//cog377_1583778259

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